Technical Assistance


About Compliance Monitoring

The California Department of Education (CDE) monitors compliance with state and federal laws regarding the provisions with the Individuals with Disabilites Act (IDEA).  They do this by using the data that our local educational agencies (LEAs) input into their student information systems for all students and for students with disabilities.  It is imperative that ALL members of the student's team, from case managers to district level data and special education administrators, understand the way in which data is collected and analyzed.  This will help prevent potential areas of non-compliance and allow teams to plan for necessary staff training. 
Graphic presentation image of the compliance monitoring pyramid used by the California Department of Education which starts at Universal at the bottom, then Targeted, and then Intensive Monitoring at the top of the pyramid.

This year, the CDE has introduced a new process that uses three levels of monitoring for special education "elements."  Elements that are monitored include a combination of special education indicators, California Dashboard indicators, and other requirements.  For those who have met special education targets in all areas, Universal monitoring is indicated.  For LEAs who have not met one or more specific targets for the current year, Targeted monitoring is indicated.  For LEAs who have not met one or more specific targets over a period of three years, Intensive Monitoring is required. 

Targeted monitoring designation is based on performance on Annual Performance Report Indicators, Disproportionality Indicators, and Timeline Indicators (called data-identified non-compliance, or DINC).  Intensive monitoring designation is based on poor performance on School Age Indicators most closely aligned with the provision of a free and appropriate public education (FAPE) in the least restrictive environment (LRE).  Specifically, Intensive Review involves academic achievement in ELA and mathematics, Suspension rates, Chronic Absenteeism, Percent of Students in General Education for more than 80% of the time, and Percent of Students in a Separate School. 

Targeted and Intensive monitoring requires a review process and the development of a Special Education Plan.  These reviews require a team of stakeholders to review LEA data, identify trends and root causes, and develop action steps to undertake to improve compliance in these areas.  Each review has specific requirements.  For more information, use the links below.  

Disproportionality

The Individuals with Disabilities Education Act (IDEA 2004) requires states and local education agencies (LEAs) to take steps to address disproportionate representation. Disproportionality refers to the “overrepresentation” of a particular racial or ethnic group in one of four areas:

  1. special education in general;
  2. special education within a specific disability category; 
  3. disciplinary action; or
  4. more restrictive environments.

The California Department of Education (CDE) outlined a process for addressing disproportionality from a compliance perspective.  Significant Disproportionality occurs when a particular indicator is not meeting targets for three of the last four years.  Learn more about the process by visiting the State Performance Plan - Technical Assistance Project .  Click here to review the Butte County SELPA Policy on Over-Identification and Disproportionality.

California Department of Education (CDE) Compliance Links   Image of the cover of the State Performance Plan Indicator Guide that links to the actual document.

CDE Focused Monitoring and Technical Assistance - (FMTA) Consultants are assigned geographically and by quality assurance activity to align with the eleven California County Superintendents Educational Services Association (CCSESA) regions.  We are Region 2, and looking at this page will help you identify your contact person at the state level.

CDE Special Education Plan (SEP) Documents Padlet - This link contains all required forms for the completion of the SEP Plan.

Data Links

CALPADS - CSIS Training YouTube Channel - The California Department of Education (CDE) uses the California Longitudinal Pupil Achievement Data System (CALPADS) to report student information including special education information. Trainings are hosted throughout the year that help end users and district-level data specialists stay current.

CEDR Systems SEIS Training YouTube Channel - Butte County SELPA utilizes the Special Education Information System software from CEDR Systems at the San Joaquin County Office of Education. Trainings are offered throughout the year on a variety of topics for end users.  This link takes you to the SEIS YouTube Training Videos Channel.

SELPA Support for Local Education Agencies 

Butte County SELPA Special Education Plan (SEP) Administrative Support Matrix for 2020-21  

Butte County SELPA Technical Assistance Padlet - This resource will assist you with understanding the various indicator information

State Performance Plan Indicator Guide - Produced by the SELPA Systems Improvement Leads, this manual explains in-depth how each indicator is measured, the specific formulas applied, data sources, connections between special education and the California Dashboard, and more.